• Collection of basic data to prepare estimates
• Preparation of capital and recurrent annual estimates
• Distributing allocations among the Institutions, and financial management and control.
• Financial activities relating to the from allocations received from other Departments and allocation of special projects.
• Preparing capital and recurrent expenditure reports.
• Act under F.R. 66.
• Preparation of Cabinet Memorandum and supplementary estimates.
• Performance of Tender Board activities of Finance Division.
• General management activities.
• Activities relating to Audit Management.
• Supplying and distributing items of Central Stores.
• Training on accounts/finance
• Preparing and reviewing capital and recurrent expenditure and progress reports monthly and quarterly.
• Activities relating to special capital programmes and foreign funded projects.
• Purchasing, supplying and maintenance activities from capital and recurrent expenditure.
• Co-ordination of financial activities with the Treasury/other Departments and the Ministry.
• Collecting and reviewing information required to prepare annual estimates.
• Preparing annual estimates according to the work plan of the Department.
• Planning and controlling expenditures within the estimate limits.
• Carrying out activities of the advance account within the approved allocation limit.
• Accounting of expenditure and income.
• Preparing, submitting and reviewing account reports.
• Management of staff.
• Implementation of rules and regulations of financial management.
• Making recommendations on the distribution of authority and responsibility of financial activities of the Department.
  

Survey of Stores and Foreign Payments Branch.
Activities

• Monitoring of annual survey of stores in all Units of the Department of Agriculture.
  (Appointment of Boards of Survey, Supervision, Implementing the recommendations of the report of Board and condemning of unserviceable articles)
• Submission of General 285 and General 286 forms which are forwarded concerning General 284 form prepared regarding inquires made under F .R. 104 and concerning the orders of write-off in the relevant authorities after inspecting the same.
• Activities relating to the payments of annual subscriptions to Foreign Agencies and payments made for imported commodities and opening of letters of credit, if necessary.
• Responding to all inquiries instituted by Internal/General Audit in relation to all Sections of the Finance Division.
• Preparation of reports on Cabinet Memorandums, Supplementary Estimates and explanations made to the Public Accounts Committee after supervising the performances of Advance Accounts.
• Giving approval for the payments after investigating the pension awarding sheets.

Finance Development Branch
Activities

• Making all payments of the following projects
  i. Capital Projects of the Department 05
  ii. Other Projects 05
  I.e. a. SL/USA Gennplasm Projects - 15
  b. National Agriculture Production Programme
  c. Small Scale Foreign Funded Projects - 14
  d. CARP Projects - 14
  e. Japan Food Production Fund
• Making payments after examining the vouchers received (around 6000 vouchers per year)
• Maintenance of cash books of the following three bank accounts operated under the Development Division.
  a. 057 100 181 336549
  b. 057 100 141 336565
  c. 057 100 111 336604
• Maintenance of 30 expenditure Ledgers.
• Preparation of monthly Bank Reconciliation Statements, monthly account summaries and monthly expenditure reports.
• Issuing and posting of cheques.
• Accounting of foreign aids granted as material.
• Activities pertaining to general administration.
• Submission of documents on payments to the audit.
• Sending particulars of inland revenue to the commissioner of Inland Revenue.
• Sending the particulars of V AT.
• Renewal of imprests of the CARP Project.
• Responding to audit inquiries
• Activities relating to Petty Cash Imprests and balance the Imprest Account.
• Providing information for preparing appropriation accounts.
• Preparation of monthly and quarterly reports in relation to small scale projects.
  

Deputy Director (Finance) - Finance Management Branch
Activities

• Obtaining of money from the Treasury and releasing the same to 24 Bank Account Units of the Head Office and to 24 Decentralized Payment Units.
• i. Obtaining, examining and joining together account summaries from Account Units of the Head Office, Decentralized payment Units and Farm Decentralized Payment Units and reporting them to the Treasury in the form of main account summaries.
  ii. Comparison of computer printouts received from the Treasury with the books of the Department.
  
• Classification of revenue earned by different Revenue Earning Units of the Department according to the accounts of revenue collection (Ace. Numbers are listed below)
  People's Bank, Peradeniya
  Ace. No. 10012133 6547
  Ace. No. 100141336612
  Bank of Ceylon, Kandy.
  Ace. No. 0000033764
  II. Classification of accounts according to the revenues earned by the Department and the money received to the Branch after obtaining those reports from the shroff.
• Preparing the appropriation account after obtaining the following reports from all Units of the Department.
  1. Records of losses
  11. Records of vauchers, lost
  111. Records of immovable assets
  IV. Records of liabilities
• Maintenance of Sundry Deposits Account and Deposit Ledger by using the details of
  1. tender deposits
  11. security deposits
  111. savings security deposits
  IV. unpaid salaries and unpaid traveling expenses and v. deposits of receipts for projects
• Preparation of revenue account by using the classification of revenue of Units collected under Departmental Revenue Heads.
• Maintenance of main cash book.
• Releasing money and preparing records for 24 account units of the Head Office and 24 Decentralized Payment Units.
• Making payments such as traveling expenses, salaries, overtime etc. to the officers and other employees of the Departmental Offices around the Head Office. i.e. Finance Division, Extension and Training Division, Farm Division, SEPC, NRMC and PMEU.
• Settle down the bills of the railway warrants issued by all Units of the Department.
  

Assistant Director (Finance) Salaries Management I
Activities

• Preparation of salaries for about 3600 employees belong to 168 Institutions.
• Payment of festival and special advances and other allowances.
• Recovering the rent for the occupation of Government quarters.
• Preparation of salaries of officers traveling abroad.
• Documenting and computerizing salaries and providing salary particulars when necessary.
• Making deductions (Trade Unions, Banks, Insurance Organizations, Lady Lochore Loan Fund, Department of Textiles, Housing evelopment Authority)
• Maintenance of cash books and bank accounts.
• Activities relating to the recoveries of widows', widowers' and Orphans' Pension Scheme.
• Issuing and posting cheques
• Preparation of account summaries and bank reconciliations.
• Activities relating to leaves and issuing railway warrants.
• All activities pertaining to recover pensionery contribution
• Activities relevant to General Management.

Assistant Director (Finance), Salaries Management - II
Activities

• Payment of wages for 1910 permanent labourers and 800 contract labourers belong to 168 Institutions and payment of wagers for casual labourers.
• Payments to the Graduate trainees.
• Paying overtime and Holiday pay for all employees for the Department. . Activities relating to the cash book and bank accounts.
• Writing and maintaining expenditure ledgers.
• Payment of Warm Clothing Allowances to the officers proceeding abroad.
• Issuing and posting cheques.
• Payment of Festival and special advances.
• Preparation of the Balance Report for Festival and Special Advances.
• Activities relating to General Management.
• Preparation of Monthly Account Summaries and Monthly Account Records.

Public Officers' Advance Account Branch
Activities

• Preparing revenue and expenditure estimates
• Preparing Interest Revenue Estimate.
• Payment of Distress Loans, Bicycle Loans, Vehicle Loans and Loans to relieve Indebtedness and computerizing them.
• Preparing and posting the Loan Deduction List monthly.
• Activities relating to loan balances such as issuing them to renew the loans, reporting to the relevant units about the loan balances at the time of pensions and transfers etc.
• Payments of the cash book, posting cheques and preparing summaries relating to the receipts and payments after balancing with the expenditure ledgers.
• Submission of payment vauchers to the audit branch.
• Preparation of Pensioners', Accounts, Creditors' Accounts and Debtors' Accounts.
• Preparation of Bank Reconciliation statements.
• Balancing receipts and payments of Festival/special advances receiving from 3 Accounting Units and Public Officers Advance Account Branch and Comparing the amounts with the printouts of Treasury - 6 monthly and quarterly.
• Balancing those receipts/payments quarterly.
• Accounting the cheques, receipt. (deductions, pensions and recovering debts)
• Preparation of payment classification and receipt classification.
• Preparation of monthly expenditure balance accounts.
• Preparation of Monthly Expenditure Report.
• Submission of the Public Servants' Final Account according to the data obtained from 3 accounting units and 10 C.C. 10 document sets.
• Responding in audit inquiries.
• Issuing loan balances of property loans paid through banks.
• Computerising deductions.
• Reporting the 6% interest paid by the Government to the Treasury monthly.
• All activities relating to the general management.
• Preparing revised estimates.
• Preparing Appropriation Account.

Assistant Director (Finance) Engineering Account Branch
Activities

• Making all recurrent payments of all branches pertaining to the Engineering Division such as Mechanical, Civil Units and Farm and Machinery research Unit at Maha Illuppallama.
• Making all payments to the Basic Seed Production Project, ASDA, Upper watershed Management Project and to the following sub projects relating to the REAP and making records of those sub-projects.
  1. Development of Agriculture School, Pelvehera
  2. Integrated Pest Management and Soil conservation - Registrar of Pesticides and NRMC
  3. Rock phosphate, Eppawela, Bombuwela
  4. International Rice Year - Extension and Training
  5. Development of Seed Quality - Seed Certification Centre
  6. Intensive Water Management - Extension and Training
  7. Development of Fruit Orchard for mother plants - Agriculture School, Pelvehera
  8. Collection of Socio economic information - SCPC
  9. Budded Cachew Cultivation Demonstration Project - Pelvehera 10.Implementation of Post Harvest Technology - Food Research Unit.
• Implementing Granary Area Project and making payments through 15 Island wide Units and 5 Provincial Councils.
• Payments relating to the implementation of Crop Germination Programme.
• Making all payments to the SL/ Australia Natural Resources Management Project.
• Payment of money through General Deposit Acct. those receipt to the Department for specific purposes by other foreign and local organizations.
  
• Implementation of wild crop relatives Conservation Project jointly being carried out with the Ministry of Environment. (Continued for another 5 years)
• Implementation and management of No. 1531, 1244 and 3683 official bank accounts and preparation of Bank Reconciliation
• Submission of expenditure reports for reimbursement after exhausting allocations provided for the above projects. .
• Preparation of all expenditure reports and other reports regarding management and submission of vauchers to the Auditor General.
• Implementation of the Government Accounting Procedure associated
  with computers, and maintenance of Books, Registers and Ledgers.
• Activities relating to the General Management.

Deputy Director (Finance) Other Payments
Activities

• Making all recurrent payments except personal emoluments (Payments of about 4000 employees of 168 Institutions)
• Payment of pension
• Payment of pension gratuity and death gratuity.
• Payments for officers proceeding abroad.
• Maintenance of expenditure ledgers and cash books.
• Preparation of Bank Reconciliations/Account summaries/monthly expenditure records.
• Activities relating to the general management.
• Payment of temporary pensions.
• Making payments relating to other Departments.
  

Deputy Director (Finance) Internal Audit
Activities

• Investigations done by the officers of this section according to the general internal audit programmes.
• Making inquiries after complaints done by the public to various officers and report them to the Head of the Department.
• Responding to the audit inquiries issued in accordance with the investigations done by the officers of the Auditor General.
• Submission of account records and running charts received monthly from 168 income earning units after proper investigation.
• Sending monthly payment vouchers of 38 accounting units to the Auditor General after proper investigation. . Making sudden inquiries . Getting participated an Audit Officer to special boards of auctions and special board of surveys of stores.

Deputy Director (Finance) - Farm Accounts
Activities

• Making payments relating to 12 offices of Assistant Director of Agriculture (Seeds)
• Maintenance of cash books
  • Advance account cash book
  • Cash book of provisions to decentralized units
  • Recurrent payment cash book
  • Cash book of Perennial Crop Project
    
• Preparing decentralized account summaries according to the payments of
  decentralized units.
• Making provisions for 18 Farms and 9 related units.
• Preparation of salaries for officers and other employees of those 27 units. . Preparing estimates.
• Classification of revenue and expenditure.
• Maintenance of expenditure ledgers
  1. Advance Account
  2. Recurrent payments 3. Perennial Crop Project
• Preparing Final Account
• Classification of assets and liabilities of annual survey reports of 39 institutions.
• Collection of necessary information for cabinet memorandums and preparation of the same.

Deputy Director (Finance) Project Account
Activities

• Various Projects
  • Small Farmers Development Project
  • Drop Irrigation Technology Project
  • Organic Agriculture Export Project
  • Home Garden Development Project
  • Farmers Society Establishment Project
• Payments from General Deposit Account
  • Farmer Trust Fund
  • Public Servants' Tamil Language Training
  • Perennial Crop Project
  • Council for Agriculture Research
  • Agro- Technological Park
  • Special Economic Centre - Dambulla
  • Tsunami Aids
    
• Payment of insurance
• Maintenance of vehicles
• Maintenance of ledgers, 02 cash books and 02 bank accounts, issuing cheques and preparing bank reconciliations , financial summaries, vat records and monthly expenditure records
• Management of Fuel Advances and General Management.